Configuring the Edit Entry screen

The Edit Entry screen on the front end of your website is where either the Entry Creator or an Administrator can edit fields related to a specific entry in Gravity Forms.

Fields you add to the Edit Entry layout will be editable from the front end.

Prefer to Watch the Video?

Allowing Logged-In Users to Edit Their Own Entries

To allow logged-in users to edit their created entries, edit your View and scroll down to the Settings meta box. Click on the Edit Entry tab on the left and check the box that says "Allow User Edit".

If the box is not checked, only Administrators and users who have access to editing Gravity Forms entries in the WordPress Dashboard can see the Edit Entry links and edit the entry.

"Settings for enabling user editing of entries, with options for locking edits and post-edit redirection."

Configuring the Edit Entry Layout

Follow the steps below to configure the Edit Entry screen and allow users to edit their entries on the front end.

1. Go to All Views

Sidebar menu showing options: Manage Your Kit, Settings, All Views, New View, Getting Started, Grant Support Access

2. Click on the View you would like to Edit

Edit Entry options include Edit, Quick Edit, Trash, View, Edit Form, Entries, Settings, Preview Form

3. If your View doesn't already have a “Link to Edit Entry” field, add one

Before you can start configuring the Edit Entry screen, you need to add a link to the Edit Entry page inside your View. You can add a link to the Edit Entry screen on the Multiple Entries page or the Single Entry page

3.1 To do this, click Add Field in the zone where you want the Edit Entry link to appear

Edit Entry Layout screen with options to add widgets and table columns

3.2 Type to search for "Edit Entry" or scroll down to "Link to Edit Entry" and click on it

Dropdown menu showing options for linking or deleting entry fields in an editing interface

3.3 You can configure link text and other settings by clicking on the gear icon

Edit Entry screen with Name and Link fields, gear icon for settings, option to add table column

Okay, now that we've added a link to the Edit Entry Page, let's configure the Edit Entry layout.

4. Click on the Edit Entry Layout tab

Tabs labeled "Multiple Entries Layout," "Single Entry Layout," and "Edit Entry Layout" with an arrow pointing to the latter

You will see an empty configuration screen:

Edit Entry screen with options to add or clear fields for form configuration

When the Edit Entry Layout configuration is empty, all form fields will be displayed as editable. If the Edit Entry tab is configured with fields, then GravityView will only show these fields on the Edit Entry page.

Important! Some special rules apply to this section: How does Edit Entry handle hidden fields and field visibility settings?, and Conditional Logic on the Edit Entry page.

5. Click the "+ Add Field" button to add an editable field.

Edit Entry screen with "Add Field" button for customizing visible fields

6. Click on different fields to add them to the configuration

Field selection dropdown showing filter options in Edit Entry configuration screen

In this example, we have added four fields.

Edit Entry screen with fields: Company Name, Department, Job Title, University; option to add or clear fields

You can drag and drop the fields in the order you desire

Edit Entry screen showing fields: Company Name, Department, Job Title, University, with add and clear options

7. Limit field editing capabilities

If you want to limit field editing capabilities for individual fields, click on the gear icon and choose an option from the "Make field editable to" dropdown.

Configuring fields: Company Name, Company Department, Job Title for edit entry screen. Options to clear fields

Dropdown options to set field editability: Entry Creator, Can Edit Gravity Forms Entries, Administrator

For example, select Administrator to restrict editing to Administrators only.

This is helpful if you have "Allow User Edit" enabled but you don't want to allow the editing of a field by the user who created the entry. In this example, Administrators will still be able to edit the field in the Edit Entry screen.

8. Update the View

That's it! Now that everything is configured, update your View.

Embed shortcode instructions with options to update or move to trash

Open your view on the front end to test the Edit Entry configuration

Let's take a look at the Edit Entry functionality.

Table showing company details with links to edit entries

What administrators see

All the fields are visible in this screenshot because we're logged in as administrators.

Edit Entry screen with fields for Company Name, Department, Job Title, University, and buttons: Update, Cancel, Delete

What the Entry Creator sees

The Entry Creator won't see any fields that are limited to Administrators only (Step 7). In this example, the University field is not visible.

Edit Entry screen with fields for Company Name, Department, Job Title, and buttons for Update, Cancel, Delete