Managing entry approval in the Gravity Forms Entries screen

GravityView allows you to manage entry approval from the front-end of your site. In this article, we will show you how to manage entry approval from the Gravity Forms Entries screen.

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Click on Forms in the Dashboard menu, then click on the "Entries" link of the form you want to moderate entries for

Dashboard view selecting Entries for managing Space Station Guest List form

You will see an entry approval column

Entry approval column in Gravity Forms Entries screen, showing approval status options for each entry

You will see a list of entries for the form. There's a column with an astronaut icon (that's our mascot, Floaty!).

There are three different approval statuses, represented by their approval icons:

Not Reviewed, Approved, and Disapproved statuses with corresponding icons
  • Not Reviewed ("Unapproved") entries are not yet approved or disapproved; they are the default status of entries
  • Approved entries are represented by a green checkmark
  • Disapproved entries are shown by a red x

To approve an entry, click on entry approval icon

Click a checkmark icon to approve an entry in Gravity Forms Entries screen

To disapprove an entry, click on entry approval icon again

You can also disapprove an entry with one click by holding down both Option and Shift keys while clicking the approval icon. For Windows users, hold down Alt and Shift keys while clicking.

Click red 'X' icon to disapprove an entry in Gravity Forms Entries screen

To reset the entry approval ("unapprove"), click on entry approval icon while holding down the Option or Alt key on your keyboard

Reset entry approval in Gravity Forms by clicking the approval icon while holding Option/Alt key

For Mac users, the key name is "option" and is next to the Command key. For Windows users, the key name is Alt.

To change entry approval status for many entries at once, check the checkbox box next to the entry

Checkboxes selected for entry approval on Gravity Forms Entries screen

Then at the top of the table in the "Bulk Actions" dropdown, select one of the GravityView approval options

Dropdown menu under Bulk Actions in Gravity Forms with options like Approve, Disapprove, and Reset Approval

Then click the Apply button

Entries with checkboxes are selected for approval in Gravity Forms. The "Apply" button is ready to be clicked

The entries you checked will be updated.

Gravity Forms entry list with approval checkmarks next to names for bulk actions management
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