Front-end entry approval

GravityView has always allowed you to choose what entries to show and hide from the Dashboard. Since Version 1.19, GravityView also allows you to approve and disapprove entries from the front-end too!

In this example, we'll help Floaty the Astronaut put together a guest list of people to invite to the International Space Station.

Note: the data displayed in this demo is randomly generated

There are a lot of entries we need to moderate!

We want to approve and disapprove entries from the front end of the site, not the Dashboard.

Image of the Gravity Forms entries table backend

Click on the View you want to add front-end moderation to

The views> All Views screen, cursor clicking on a View title

Click the "Add Field" button in the View Configuration

Then click on Approve Entries

The field will display as an entry approval button.

Click the gear icon next to the Approve Entries field to configure the settings (optional)

Then uncheck "Show Label" (optional)

You can also leave the label if you prefer.

We set the width of the field to be narrow This is to make the column small, as seen in this demo. The width setting will only appear when using a table-based layout.

Click the "Show only approved entries" checkbox

This will prevent entries from being displayed before they are approved.

Then check "Show all entries to administrators"

This setting makes it, so logged-out visitors and non-administrators will only see approved entries, while administrators will see entries with all statuses. This makes it easier for administrators to moderate entries from a View.

Update the View

Clicking the "Update" button in the Edit View screen

Then visit the updated View

Clicking the "View on website" link after updating the View

Note: for logged-out users, no entries will be visible because no entries have been approved yet.

If you log out of WordPress, you will see no entries displayed because none are approved.

Because you're logged in, you will see the new Entry Approval column and all the entries

You can hover over the icon to show what each status symbol means:

  • Yellow circle: Entry not yet reviewed
  • Green check: Entry approved for directory viewing
  • Red "x": Entry not approved for directory viewing
A GravityView table of all the entries on the front-end of the website

Click on the approval icon to approve or disapprove an entry

Click once to approve and twice to disapprove an entry. Once you approve an entry, it will be visible to non-administrators or logged-out visitors who can see the View.

To reset entry approval, hold down the Option key (or Alt key) on your keyboard while clicking the approval icon.

Log out of WordPress

This will show you what logged-out users see.

The Log Out link in the WordPress Toolbar

Only approved entries are visible, and the Approve Entries column is hidden.

As you see, only the approved entries are visible when you're logged out.

A GravityView table showing only approved entries.

You're now an expert front-end entry approver. A moderator extraordinaire!

Floaty thanks you for your help in narrowing down the guest list. If you have any questions, as always, please get in touch.

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