How to create a new entry based on existing Gravity Forms entry data

Sometimes you need to create a new Gravity Forms entry based on data from an existing entry. This is common when:

• A website user needs to resubmit similar information with minor changes
• You want to use an existing entry as a template for new submissions
• Your workflow requires unique entry IDs for each submission

GravityView and related tools offer three approaches, each suited to different scenarios.

Option 1: Duplicate entry

GravityView's built-in Duplicate Entry feature creates a brand-new entry with a new entry ID while copying all field values from the original.

How it works

• Creates a completely new entry with its own entry ID
• Copies all field values from the original entry
• The duplicated entry can be edited after creation
• Available from both the frontend (via GravityView) and backend (WordPress admin)

When to use

• You need a quick copy of an existing entry
• Most field values will remain the same
• You want to edit the duplicate after creation

Setup guide

See: Duplicating a Gravity Forms entry from the frontend of your site

Option 2: Pre-fill a new form via URL parameters

Create a custom link in your View that opens a new form with fields pre-populated using URL parameters and Gravity Forms' dynamic population feature.

How it works

• Uses Gravity Forms' dynamic population feature
• Submitting the form creates a completely new entry
• You control exactly which fields are pre-filled
• Users can modify any values before submitting

When to use

• You need precise control over which values are passed through
• The new submission should go to a different form
• You want users to review and modify data before submission
• Complex workflows where only certain fields should carry over

Setup guide

See: Pass field values from a View to a form

Option 3: Gravity Wiz Easy Passthrough (Third-party add-on)

If you're open to using a third-party add-on, Gravity Forms Easy Passthrough by Gravity Wiz lets you pre-fill a form with values from the last submitted entry.

How it works

• Automatically populates a form with data from the user's last submission
• Creates a new entry when submitted
• You control which fields are passed through
• Works well for logged-in users or with token-based passthrough

When to use

• Users frequently submit similar entries
• You want automatic pre-population without building custom links
• The workflow is based on "submit again with updates"

Comparison Table

Summary

• Duplicate Entry: Best for quick copies when you need all data transferred and can edit afterward
• URL Pre-fill: Best when you need control over exactly which fields transfer, or when using different forms
• Easy Passthrough: Best for workflows where users frequently resubmit similar data