Restricting file access in GravityExport & GravityExport Lite

GravityExport Lite provides built-in options to control access to download URLs, ensuring that your exported entries remain secure. Here’s how you can restrict access:

1. Download Permissions

Security settings for GravityExport: enable secure shortcodes, manage download permissions for logged-in users — GravityExport Lite Security Settings

GravityExport Lite includes a feature called Download Permissions, which restricts URL access exclusively to logged-in users. You can configure this by selecting the following option:

Everyone can download
If selected, anyone with the link can download, regardless of whether they are logged in or not.
Logged-in users who have ‘Export Entries’ access:
Selecting this setting ensures only logged-in users possessing the gravityforms_export_entries capability can access the export URL.

2. GravityExport: Filters (Additional Restrictions)

Conditional logic settings for user roles: Subscriber, Contributor, Author, Editor, Administrator — Some of the filter options you have using GravityExport: Filters

For more specific restrictions based on user roles, utilize the GravityExport: Filters functionality with Conditional Logic. With GravityExport Filters, you can:

Choose specific user roles authorized to download the exported file
Fine-tune access control beyond basic logged-in permissions

By combining these two methods, you can effectively secure your GravityExport download links and ensure only authorized personnel have access.